Panel/Workshop Submission FAQ

2018 Programming Frequently Asked Questions

Q. How long are Panel and Workshop submissions open?
A. Until December 30, 2017

Q. Do you provide a computer for programming use?
A. No, you must provide your own laptop.

Q. How do I get compensated for my time?
A. Completing 2 hours of programming qualifies the head panelist for a membership to 2019’s ROFCON. In order to qualify for a refund of membership you must be pre-registered this year. Please allow for 6-8 weeks after the convention closes for this to be processed.

Q. How does check-in work this year?
A. Check in is VERY IMPORTANT. 15 minutes before your program is scheduled to begin you will need to come to Convention Operations / Programming Operations desk to complete the check in paperwork. Without this, we cannot process any reimbursements.

Q. What if I am late or cannot host my programming?
A. 15 minutes after your programming is scheduled to begin, if you haven’t shown up to your assigned room, you no longer qualify for reimbursement. If you find that you cannot host your programming please let us know as soon as possible via email to panels@rofcon.com.

Q. What if a programming slot becomes available?
A. In the event that a programming slot becomes available, pre-submitted programming that is not already on the schedule will be offered the available slot.

Q. Why are we asking for a contact phone number?
A. We need a way to contact you in the event that we need to get a hold of you regarding programming during the convention itself. Please make sure you give us a good number you can be reached at during the convention.

Q. What do you look for in programming?
A. We look for unique, entertaining, and educational programming. Diversity is also something we strive for in trying not to overload the schedule with too many programs of the same subject matter.

Q. What is the standard equipment that is already in the panel and workshop rooms?
A. Every room comes with 2 wired microphones on the stage, a projector with VGA and HDMI hookups (if you have an apple product please provide your own adapter), an audio jack for PC-RCA (Red and White connector) audio, and a projector screen. A wireless microphone may be provided upon request, if available.

Q. Will someone be keeping time for me?
A. Our staff will keep an eye on the time, letting you know with a sign that you have 5 minutes remaining in your time slot, and you need to begin your wrap up.

Q. Are rooms closed off at any point?
A. Rooms will only be closed in the event that there are no seats left in the room, or for mature (18+) programming (which will occur after 10pm). Our Attendee Management Services will check ID’s at the door. There is no Standing Room available at any time. Room clears (additional time for set up and break down) are also times when there are no guests in the room other than staff and panelists.

If you have any further questions not addressed in this FAQ please e-mail us at panels@rofcon.com

We look forward to seeing your panel submission!